HR
One partner.
Every solution.
Onboarding without the lever arch files
A new starter generates a stack of documents that all need checking, naming and storing. Our document workflow automation captures them however they arrive, by email, from a portal, or scanned at the device, reads the details from each one, and files it against the right employee automatically. Nobody rekeys a name or a date.
Every employee record in one place
Personnel files spread across a shared drive, someone’s inbox and a locked cabinet are hard to search and harder to control. Our document management systems hold every record in one place, searchable by employee name, document type or reference. Access is set by user or role, so managers see what they should and no more, and an audit trail records who opened what.
Expiry dates and retention, handled by the system
HR documents expire, and records can’t be kept forever. Certifications lapse, checks fall due, and personal data has to be deleted when its retention period ends. Doing that manually means someone has to remember. Set the rules once and the system applies them, flagging what’s due and deleting what should go.
Personal data kept private
HR handles more personal data than any other department, which puts it squarely inside your GDPR obligations. Retention rules, controlled access and audit trails all support that. On the print side, secure release means a payroll run or a disciplinary letter is never left sitting in a shared tray, as covered on our GDPR and security page.
Reach records from wherever your team works
Hybrid working made paper files a real problem. If a record only exists in a cabinet, nobody working from home can reach it. Digital records with the right permissions travel with your team, and our cloud IT solutions keep the systems behind them available and secure.